Privacy Policy

1. Information We Collect

We may collect and process the following types of personal data:

1.1. Information you provide directly

Name, email address, company name, and contact details when you fill out a form, book a demo, or contact us.

Payment details (if applicable), processed securely through our payment provider.

Any other information you voluntarily share in communication with us.

1.2. Information collected automatically

IP address, browser type, device type, operating system, and referral URLs.

Usage data (pages visited, time on site, clickstream data).

Cookies and similar tracking technologies (see section 8 below).

1.3. Information from third parties

Publicly available business information (e.g., from LinkedIn or company websites) used for B2B outreach.

Data from trusted partners or service providers assisting in lead generation.

2. How We Use Your Information

We use your data to:

• Provide, maintain, and improve our services.
• Respond to inquiries or provide requested information.
• Personalise your experience on our website.
• Send relevant marketing or product updates (only with your consent).
• Comply with legal obligations or enforce our Terms of Service.

We never sell your personal data to third parties.

3. Legal Basis for Processing (GDPR)

We process your personal data under one or more of the following legal bases:

• Consent: when you opt in to receive marketing emails or updates.
• Contractual necessity: when processing is required to deliver our services.
• Legitimate interest: for business-to-business outreach, analytics, or fraud prevention.
• Legal obligation: where required by law.

4. Data Retention

We keep your data only as long as necessary for the purposes for which it was collected, or as required by law.You can request deletion at any time (see Section 9).

5. Data Sharing & Third Parties

We may share data with:

Cloud hosting and email service providers (e.g., AWS, Google Workspace, HubSpot).

Payment processors (e.g., Stripe).

Analytics tools (e.g., Google Analytics, Meta Ads).

Contractors and business partners assisting in sales automation and outreach.

All partners are bound by confidentiality and data-processing agreements.

6. International Data Transfers

If data is transferred outside your country (e.g., to the US), we ensure appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent legal mechanisms.

7. Data Security

We use encryption, access control, and regular security audits to protect personal data from unauthorised access, loss, or misuse.

8. Cookies & Tracking Technologies

We use cookies to:

• Improve site performance and user experience.
• Analyse website traffic.
• Personalise ads or content.

You can disable cookies via your browser settings, but some features may not work correctly.

9. Your Rights

Depending on your location, you have the right to:

• Access your data.
• Correct inaccurate information.
• Request deletion of your data.
• Object to or restrict processing.
• Withdraw consent at any time.
• Data portability (request a copy in a structured format).

To exercise your rights, contact us at privacy@automationxai.com.

10. Children’s Privacy

Our services are not intended for individuals under 18. We do not knowingly collect personal data from minors.

11. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact at Contact@automationxai.co.uk

‍